GFWC/OHIO FEDERATION OF
WOMEN’S CLUBS
BYLAWS
ARTICLE I
MEMBERSHIP
Section 1. Eligibility: Women’s Clubs, Direct Members, and
Organizations whose work is germane to the object of the GFWC/Ohio Federation
of Women’s Clubs.
Section 2. Membership Classification: Membership in the GFWC/Ohio Federation of Women’s Clubs shall be of three classes:
a. Active membership shall be held by Women’s Clubs paying per capita dues to the GFWC/ Ohio Federation of Women’s Clubs and the General Federation of Women’s Clubs.
b. Associate membership shall be held by:
1. Organizations within the state holding membership in national
organizations.
2. Organizations having statewide membership.
c. The provision for Active and Associate membership shall not apply to
City and County Federations holding membership in the GFWC/Ohio Federation of
Women’s Clubs and in the General Federation of Women’s Clubs in 1951, unless
otherwise voted by the GFWC/ Ohio Federation of Women’s Clubs or the General
Federation of Women’s Clubs.
“From and after the close of
the biennial convention of 1928, Federations with State Federations shall not
be admitted to membership in the General Federation.” -Bylaws of the General
Federation of Women’s Clubs.
(Such Federations holding
membership at present in the General Federation should send dues directly to
the General Federation treasurer.)
Section 3. Application for Club Membership
a. Application blanks may be obtained from anyone with access to a
GFWC/Ohio Federation of Women’s Clubs Directory. Application for membership
shall be made to the GFWC/Ohio Federation of Women’s Clubs Treasurer,
accompanied by per capita dues, a copy of the clubs constitution and bylaws,
and three numbered alphabetical lists of names and addresses of members.
b. The constitution and bylaws of the clubs and organizations applying
for membership must show that no partisan political test for membership is
required, that the chief purpose is literary, social, scientific or
humanitarian, and that it does not tolerate, either by practice or teaching,
any violations of state or national laws.
Section 4. Termination of Club Membership
a. Any Club wishing to withdraw from GFWC/Ohio Federation of Women’s Clubs must announce to its membership that a vote will take place at a designated meeting. This announcement must be made at the preceding meeting and in a mailing to each member at least one month prior to the vote. At the same time, this announcement must also be made to the State President, the District President, and the State Membership Chairman. If the club is a Junior club or Juniorette club, this announcement must also be made to the State Director of Junior Clubs, the District Director of Junior Clubs, and the Assistant Director of Junior Clubs.
b. If five or members choose to remain a federated club, they would have the rights and privileges to the name and property of the club including funds, and would remain the federated club.
c. A two-thirds (2/3) affirmative vote of the entire club membership is necessary to withdraw from GFWC/Ohio Federation of Women’s Clubs. The vote shall be taken by paper ballot. Each member must sign the register of eligible voters when she casts her ballot. If the ballot is submitted by mail, her signature shall be submitted on a separate paper.
d. The President or her representative shall submit notification of the club’s resignation immediately to the GFWC/Ohio Federation of Women’s Club President who shall present it to the Board of Directors and the State Membership Chairman. If the club is a Junior club or Juniorette club, the notification must also be made to the State Director of Junior Clubs, the District Director of Junior Clubs, and the Assistant Director of Junior Clubs.
Section 5. Reinstatement of Club Membership: Membership terminated through resignation or
non-payment of dues may be reinstated by the same procedure as for a new club.
Section 6. Direct membership shall be for those having held membership in
a club of the General Federation of Women’s Clubs. The proposed member shall
complete an application, a copy of which is in the Directory, or she may
request a copy from the GFWC/Ohio Federation of Women’s Clubs Treasurer. Dues
shall be $15.00
annually, paid by November 10.
The Direct Member shall have
no vote unless serving the Federation with voting privileges as stipulated in
the Bylaws; however, she may speak to a motion. She shall receive The Buckeye Magazine and state and
district mailings. Direct members may meet at each state convention and elect
one delegate to represent them.
Section 7. City
and
ARTICLE II
OFFICERS AND DISTRICT OFFICERS
Section 1. The officers shall be a President, a First Vice-President, a Second
Vice-President, a Secretary, a Treasurer, and a Director of Junior Clubs.
There shall be an Assistant
Director of Junior Clubs. The Assistant Director of Junior Clubs shall be a
member of an active Junior Club.
There shall be a District President in each
District and a Director of Juniors in those districts in which there are Junior clubs.
Section
2. No GFWC/Ohio Federation of Women's Clubs
officer, with the exception of the Treasurer, shall serve more than one term consecutively in the same office. A Treasurer
shall not serve more than three consecutive terms. No member shall hold more
than one office at the same time. Any part of a term in excess of twelve months
shall be considered a term.
In a district where the District Nominating Committee is
unable to find a candidate for District President or District Director of
Juniors, a report from the District Nominating Committee shall be sent by
December 31 to the GFWC/Ohio Federation of Women’s Clubs President detailing
its search for a candidate. The GFWC/Ohio Federation of Women's Clubs Executive
Committee, at the Winter Board Meeting, may approve the nomination of the
current District President or District Director of Juniors to a second term
upon consent of the person. Only under this circumstance may a District
President or District Director serve more than one term consecutively in the
same position. No District President or District Director of Juniors shall
serve more than two (2) consecutive terms. The Assistant Director of Junior
Clubs shall not serve more than one term consecutively in the same office. Any
part of a term in excess of twelve months shall be considered a term.
Section 3. With the exception of the Treasurer, the
Officers of the GFWC/Ohio Federation of Women’s Clubs, the Assistant Director
of Junior Clubs, District Presidents, and District Directors of Juniors shall
hold office until the adjournment of the convention at which elections are held
and their successors are elected. The Treasurer shall hold office until the end
of the fiscal year in which elections are held.
Section 4. There shall be no salaried Officers, District
Presidents, or District Directors of Juniors. Necessary expenses incurred by
the Officers, District Presidents, or District Directors of Juniors in the
performance of their duties shall be reimbursed only with the approval of the
President.
Section 5. The President
a. The President shall preside
at Annual Conventions, the meetings of the Board of Directors, and the meetings
of the Executive Committee. She shall supervise plans for extending, unifying,
and rendering efficient work for the Federation.
b. She shall appoint special committees and fill vacancies of appointees.
c. She shall approve all programs of work and the final proof copy of The Buckeye Magazine.
d. She shall represent
GFWC/Ohio Federation of Women’s Clubs at the Great Lakes Region meetings and at
the General Federation of Women’s Clubs Conventions.
e. She shall attend the meetings of the Board of Directors of the General
Federation of Women’s Clubs.
f. She shall sign all warrants of the Treasurer and shall be an ex officio
member of all committees except the Nominating Committee.
g. She shall serve as the Statutory Agent for the GFWC/Ohio Federation of Women’s
Clubs.
Section 6. The First Vice-President
a. In the absence of the President, she shall perform the duties of the
President except in an ex officio capacity.
b. She shall serve as Dean of Departments.
c. On September 1 of the second year of the term
(odd numbered years), she shall become the President-Elect except
when the office has been filled by an individual
named by the Board of Directors.
d. Excepting
those chairmen appointed by the Board of Directors and Junior Chairmen, the President-Elect
shall appoint all Chairmen of Departments, Divisions, and Committees, The Buckeye Magazine Staff, the
Historian, and the Parliamentarian, subject to the approval of the Executive
Committee at its Post-Convention meeting.
e. All
appointments, except the Parliamentarian, shall be made from per capita clubs
or direct members.
Section 7. The
Second Vice-President
a. In
the absences of the President and the First Vice-President, she shall perform
the duties of the President except in an ex officio capacity.
b. She shall serve as chairman of the Annual Convention. She shall work with the Executive Committee and the hotel in planning all state meetings, including the Executive Board meetings, Statewide Summer meetings as well as the Annual Convention.
c. She shall serve as Dean of the Membership Committee and act as liaison to the Board of Directors.
Section 8. The
Secretary
a. The Secretary
shall keep the minutes of the Conventions and of the Board of Directors and
Executive Committee meetings.
b. She shall serve
as the Dean of the Public Relations/Media/Publications Committee. She shall work with the Executive Committee
to compile the Club Manual and arrange for its printing and distribution.
Section 9. The
Treasurer
a. The
Treasurer shall collect all monies belonging to the GFWC/Ohio Federation of
Women’s Clubs and deposit them in a Federally Insured bank approved by the
Board of Directors.
b. She
shall be bonded for $100,000, the expense of which shall be paid by the
GFWC/Ohio Federation of Women’s Clubs. The bond shall be placed in the safe
deposit box of the GFWC/Ohio Federation of Women’s Clubs.
c. She
shall pay only such bills as are accompanied by a voucher signed by the
President.
d. The
books of the Treasurer shall be audited at the close of each year of the
administration by a certified public accountant appointed by the Executive
Committee.
e. In
the event the Treasurer is unable to disperse monies, the President is
authorized to do so.
f. Withdrawal
of any Investment Money must have prior authorization of the Executive
Committee. The Treasurer and two other members of the Executive Committee must
sign the voucher.
Section 10.
Director of Junior Clubs
a. The
Director of Junior Clubs shall supervise the Junior
club work and special events, serve on the Executive Committee and the Board of
Directors, and preside at Junior Sessions at Convention.
b. She
shall represent Juniors at GFWC meetings.
c. She
shall prepare reports of the Junior activities to be
presented to the Board of Directors.
Section 11.
Assistant Director of Junior Clubs
a. The Assistant
Director of Junior Clubs shall assume all duties of the Director of Junior
Clubs in her absence. She shall be the Junior Board Secretary and the Junior
Membership Chairman.
b. She
shall prepare a report of her activities for the Director of Junior Clubs.
c. On
September 1 of the second year of the term (odd numbered year), she shall
become Director of Junior Clubs-Elect except when the office of Assistant
Director of Junior Clubs has been filled by an individual named by the Board of
Directors during the second year of an administration. In that circumstance,
both an Assistant Director of Junior Clubs and a Director of Junior Clubs shall
be nominated by the State Nominating Committee and shall stand for election at
the next convention.
d. The
Director of Junior Clubs-Elect shall appoint the Junior Department Chairmen
subject to the approval of the Executive Committee at its Post-Convention
meeting.
Section 12.
District Presidents
a. The District Presidents shall have
supervision over the clubs in their respective Districts and shall arrange for
and preside at their respective District Fall Conferences and Legislation Day
meetings. They shall cooperate in the work of the GFWC/Ohio Federation of
Women’s Clubs Officers, Department, Division, and Committee Chairmen and shall
appoint District Chairmen.
In addition to the regularly scheduled
meetings, a special District meeting may be called, when deemed advisable, by a
District President or by three clubs in the District, by submitting a written
notice of the special meeting to the Executive Committee and the clubs in the
District, at least ten (10) days before the date of the special District
meeting.
b. If a District President during her tenure
of office becomes temporarily unable to perform her duties, a substitute, in
her district, may be appointed by the GFWC/Ohio Federation of Women’s Clubs
President, subject to ratification by the Executive Committee. The substitute
shall assume all duties of the District President until such time as the
Executive Committee shall terminate the substitution. During her appointment,
the substitute District President shall attend Board of Directors meetings and
be extended all courtesies of the office.
c. If a District President during her tenure of office
resigns, a member in that District shall be appointed to fill the position by
the GFWC/Ohio Federation of Women's Clubs President, subject to ratification by
the Executive Committee. The appointee shall assume all duties of the District
Presidency for the remainder of the term. The newly appointed District
President shall attend Board of Directors meetings and be extended all
courtesies of the office. Any part of a term in excess of twelve months shall
be considered a term.
Section 13.
District Director of Juniors
The District Director of Juniors shall have
supervision over Junior club work in her respective
District. She shall preside at the District Fall Conference Junior session,
assist the District President, and cooperate in the work of the GFWC/Ohio
Federation of Women’s Clubs.
ARTICLE III
BOARD OF DIRECTORS, EXECUTIVE COMMITTEE
Section 1. Board of Directors
a. The Board of Directors shall consist of the officers of the GFWC/Ohio Federation of Women’s Clubs and the District Presidents. It shall meet upon call of the President and upon the written request of a majority of the members of the Board of Directors. In cases of emergency, a vote may be taken by mail, electronic mail and/or conference telephone calls. Documentation of such votes shall be filed with the official records of the Federation.
b. It shall transact the business of the GFWC/Ohio Federation of Women’s Clubs between annual Conventions.
c. It may create, combine, or discontinue Divisions and Special Committees. It shall fill vacancies in its own body. It shall make interim appointments for a vacancy in the Executive Committee. “Interim” is defined as to the next annual meeting (Convention).
d. Seven members of the Board of Directors shall constitute a quorum.
Section 2. As used in the Constitution and Bylaws of
this corporation:
a. “Directors” includes and is synonymous
with the word “Trustee,” as used in Sections 1702.06 to 1702.25 inclusive of
the Revised Code of Ohio Regulations of Incorporation
b. “Board of Directors” includes and is
synonymous with the term “Board of Trustees,” as used in sections 1702.06 to
1702.25 inclusive of the Revised Code of Ohio Regulations of Incorporation.
c. “Trustees
of Special Funds” shall designate persons other than the Directors or Trustees
of the corporation.
Section 3.
Executive Committee—The
Executive Committee shall consist of the officers of the GFWC/Ohio Federation
of Women’s Clubs. It shall have the power to transact emergency business
between meetings of the Board of Directors and report any business transacted
for ratification. Three officers shall constitute a quorum.
It shall approve the appointment of the
Chairmen of Departments, Divisions, and Special and Standing Committees, The Buckeye Magazine Staff, Historian,
and the Parliamentarian.
ARTICLE IV
JUNIOR CLUBS
Section 1. A
club whose membership is composed of young women may be called a Junior Club.
These Junior Clubs shall be members of the GFWC/Ohio Federation of Women’s
Clubs and the General Federation of Women’s Clubs and embrace
the objectives of these organizations.
Section 2. There
shall be a Director of Junior Clubs and an Assistant Director of Junior Clubs.
A vacancy in either office shall be filled by the Board of Directors.
Section 3. The
District Director of Juniors shall serve as a liaison between the Director of
Junior Clubs and the Junior Clubs in her District and shall cooperate with the
District President on Federation plans and projects. She shall be a member of
the Junior Board of Directors.
Section 4.
a. The Junior Board of Directors shall consist of the Director of
Junior Clubs, Assistant Director of Junior Clubs, and the District Directors of
Juniors. A vacancy in the office of District Director of Juniors shall be
filled by the Junior Board of Directors with the approval of the Executive
Committee.
b. If any District Director of Juniors,
during her term of office, becomes unable to perform her duties temporarily, a
substitute may be appointed by the Director of Junior Clubs with the approval
of the Executive Committee. The substitute shall assume all duties of the
District Director of Juniors until such time as the Executive Committee shall
terminate the substitution. During her appointment, the substitute District
Director of Juniors shall attend meetings of the Junior Board of Directors and
shall be extended all courtesies of the office.
ARTICLE V
JUNIORETTE CLUBS
Section 1. A club whose membership is composed of young
women between 12 and 18 years of age may be called a
Juniorette Club. These Juniorette Clubs shall
be members of the General Federation of Women’s Clubs and the
GFWC/Ohio Federation of Women’s Clubs and embrace the objectives of these organizations.
Section 2. These clubs shall be sponsored by a per
capita club. The sponsoring club shall act in an advisory capacity to teach the
fundamentals of Federation club work. Special emphasis shall be placed on
organizational activities which develop leadership skills and personal growth.
ARTICLE VI
DISTRICTS
Section 1. The state
shall be divided into the number of Districts approved by the Board of
Directors. The boundary lines of each District shall be determined by the Board of
Directors. Re-districting changes, if any, shall be announced at the following
annual Convention and become effective the administration following their
adoption.
Section 2. In each District there shall be a President,
and in those Districts where there are Junior clubs,
there shall be a Director of Juniors.
Section 3.
District Meetings—Each
District shall hold a Conference in the fall and a Legislation Day in the
spring.
a. A quorum for the transaction of business shall
be a majority of members registered for the meeting.
b. At each District Conference
held in the fall following the election of officers of the GFWC/Ohio Federation
of Women's Clubs, a district nominating committee of three members and an
alternate (all of whom shall be per capita club members in active membership)
shall be elected by ballot. This committee shall consist of one General member,
one Junior member, and a third member and an alternate
who shall be clubwomen in either category. In Districts without Junior clubs, the committee will consist of three club
members and an alternate. The Chairman shall be the member receiving the greatest
number of votes. No member shall serve two consecutive terms on the committee.
The District President, District
Director of Juniors, Assistant Director of Junior Clubs, or any member of the
Executive Committee residing in the District shall not be eligible for election
to this committee. Each voting member may vote for up to three people.
c. The General clubwoman and the Junior clubwoman receiving the highest number of votes in
their respective categories shall be elected. The third member and the alternate
shall be the clubwomen receiving the next highest number of votes.
The duties of this committee shall be to
begin immediately to seek qualified candidates and, at the next District Fall
Conference, present a nominee for District President and a nominee for District
Director of Juniors if the District has Junior clubs.
This committee shall serve until the names of such candidates have been placed
in nomination. If there is a resignation of a District President and/or
District Director of Juniors after election, but before installation, the
District nominating committee shall select another nominee and a special
election shall be held at Legislation Day. If a resignation is submitted
between Legislation Day and convention, the vacancy is to be filled by the
current Executive Committee with the approval of the Board of Directors.
d. The District President and District
Director of Juniors shall be elected by ballot at the Fall Conference preceding
the biennial election of officers of the GFWC/Ohio Federation of Women’s Clubs.
In case there is but one candidate for the office, the election may be by
voice. They shall be installed at the same time as the GFWC/Ohio Federation of
Women’s Clubs officers and assume office at the end of the Convention.
e. At each District Legislation Day held in
the spring of the odd-numbered years, the District shall elect by ballot a per
capita member and an alternate to serve on the GFWC/Ohio Federation of Women’s
Clubs Nominating Committee. The District President, District Director of
Juniors, District President-Elect, District Director of Juniors-Elect, or any
other person in the district serving GFWC/Ohio Federation of Women’s Clubs in
an elected capacity shall not be eligible for election to this committee. No
member shall serve two consecutive terms on this committee. The District President shall send to the
GFWC/Ohio Federation of Women’s Clubs President and The Buckeye Magazine
editor the name, address, electronic mail address, and phone number of the
member and the alternate within two weeks of the election.
f. When additional Districts are created in
accordance with Article VI, Section 1, the State
Nominating Committee shall nominate a District President for each new District
and a District Director of Juniors if the District has Junior clubs. This
method shall be used for the Districts first administration only.
These district officers shall be installed
and assume office at the same time as the GFWC/Ohio Federation of Women’s Clubs
officers.
When fewer Districts are indicated, the
District nominating committees elected prior to redistricting shall work
jointly (in the newly created geographic areas) to present a nominee for a
District President and a nominee for a District Director of Juniors, if there
are Junior clubs in the area.
Each district nominating committee member
shall serve on the nominating committee of the District in which her per capita
club is located. (See Article VI, Section 3b.)
g. Those eligible to
vote at a District Conference shall be:
1. District President and District Director of Juniors.
2. Members of the District who have served or are now serving the
GFWC/Ohio Federation of Women’s Clubs in elective office.
3. Members of the District who are serving as State Chairmen of
Departments and Divisions.
4. State Chairmen and members of Standing and Special Committees living
in the District.
5. District Chairmen and the District Secretary.
6. Trustees of Special Funds residing in the District.
7. Each club in active membership in the District and each Federation
in the District shall be entitled to one vote, that of the President or her
alternate.
8. One delegate who is a Direct Member elected by the Direct Members of
the District.
9. No member shall be entitled to more than one vote.
ARTICLE VII
DUES
Section 1. The fiscal year shall be from June 1 through
May 31.
Section 2. Dues
are due after June 1 and shall be paid to the Treasurer before November 10.
Clubs or Federations whose dues are not paid by December 31 will not be
eligible for awards at the district or state level. Dues are non-refundable.
Section 3. The annual dues of members
shall be eight dollars ($8.00) per capita, effective with dues payable on and
after June 1, 2004. Effective each year thereafter on June 1, through the year
2008, OFWC dues shall be increased one dollar ($1.00) per year. Required GFWC
dues shall be in addition to OFWC dues.
Section 4. The annual dues for
Associate Organizations shall be thirty-five dollars ($35.00).
Section 5.
The
annual dues for City and
Section 6. The annual dues for Direct
Members shall be fifteen dollars ($15.00), payable to the Treasurer by November
10.
ARTICLE VIII
CONVENTIONS
Section 1. The GFWC/Ohio Federation of Women’s Clubs
shall hold an annual Convention in
the spring, the place and date to be determined by the Board of Directors. In
case of emergency, the Convention may be canceled by the Board of Directors. A
District committee shall be appointed by the Executive Committee to work with
the Board of Directors in making arrangements for the annual convention.
Section 2.
Representation
a. Delegates-at-large shall be the Board of
Directors and the Junior Board of Directors; those who have served in elective
office at state or district level; Officers and Chairmen of the General
Federation of Women’s Clubs residing in the state; all Department and Division
chairmen; all District Chairmen; all members of Standing and Special
Committees; Trustees of all funds; and The
Buckeye Magazine Staff.
b. Each per capita club of twenty-five
members or less holding active membership in the GFWC/Ohio Federation of
Women’s Clubs may be represented by one (1) delegate or her alternate;
twenty-six (26) to fifty (50) members, inclusive, by two (2) delegates or their
alternates; fifty-one (51) to seventy-five (75) members, inclusive, by three
(3) delegates or their alternates. Clubs numbering more that
seventy-five (75) members shall be entitled to a delegate for each additional
fifty (50) members.
c. Each organization holding Associate
membership shall be entitled to two (2) delegates.
d. Every City or
e. Direct Members may meet at each State
Convention and elect one delegate who is also a Direct Member to represent
them.
Section 3. A delegate may report from more than one (1)
club but shall be entitled to only one (1) vote.
Section 4. A quorum shall consist of
fifty (50) delegates.
ARTICLE IX
DEPARTMENTS - SPECIAL
COMMITTEES - TRUSTEES - HISTORIAN
Section 1. The
Departments shall be Arts, Conservation, Education, Home Life, International
Affairs, and Public Affairs.
Section 2. The Board of Directors may create such
Divisions and Special Committees as are necessary.
Section 3.
Chairmen and elected trustees shall assume their duties immediately
following the even-year convention. The term shall be for two (2) years, unless
otherwise designated by the Board of Directors.
Section 4. The
term of Historian shall be indefinite. The appointee will serve until such time
as she requests that the Board of Directors name a replacement, or she is
replaced by the Board of Directors.
Section 5.
MEMORIAL
a. The Memorial Forest Fund shall be
administered by a Board of Trustees consisting of the President of the
GFWC/Ohio Federation of Women’s Clubs, the Conservation Chairman, and three (3)
additional members, one of whom shall have served as a Trustee in the immediate
past administration. These three trustees shall be appointed by the Board of
Directors.
b. The
chairman shall be named by the Board of Directors from among those who have
previously served as a Trustee.
c. Vacancies
shall be filled by the Board of Directors as they occur.
d. The Chairman and/or Trustees shall visit
the
e. Any expenditure greater than $100 must be
authorized by the Executive Committee before a voucher may be signed by the
President.
ARTICLE X
NOMINATIONS AND ELECTIONS
Section 1. The Nominating Committee for GFWC/Ohio
Federation of Women’s Clubs Officers and the Assistant Director of Junior Clubs
shall consist of an elected member from each District. No member shall serve two consecutive terms
on the Committee. If a special election
is called, the Board of Directors shall serve as the Nominating Committee.
Section 2. A member-at-large and her alternate shall be elected by the Board of Directors at the post-Convention Board of Directors meeting in the odd numbered years.
Section
3. Eligibility of candidates:
Section
4. The Nominating Committee shall elect its own
chairman as the first order of business.
Section 5. The President of the GFWC/Ohio Federation of
Women’s Clubs shall call for a meeting of the Nominating Committee between
January 1 and March 1 in the even-numbered years. She shall instruct the
members as to their duties and responsibilities.
Section 6. The Nominating Committee Chairman shall submit to The Buckeye Magazine Editor the list of candidates for officers and
their credentials to be published in the spring issue of The Buckeye Magazine.
Section 7. It shall be the duty of the Nominating Committee to present, on the
first day of convention in the even-numbered years, a list of candidates for
officers of the GFWC/Ohio Federation of Women’s Clubs, an Assistant Director of
Junior Clubs, and candidates for District Presidents and District Directors of
Juniors in any new districts created under Article VI, Section 1. This list
shall be posted in some prominent place.
Section
8. The same day as the report of the Nominating
Committee is presented; an opportunity shall be given for nominations from the
floor for all offices except State President and State Director of Junior
Clubs. Candidates so nominated from the
floor shall have consented to be nominated and shall meet the bylaw requirements of eligibility. The Nominating Committee chairman will be
charged with verifying eligibility. The Secretary shall post the names,
photographs and credentials of those nominated from the floor adjacent to those
of the candidates presented by the Nominating Committee. No form of souvenirs
and no candidate’s name or photograph may be used in a promotional manner at
the annual meeting. There shall be no campaigning at the annual meeting.
Section 9. All candidates shall be introduced to the convention assembly before
the balloting begins.
Section 10. In the event a candidate for office withdraws her name before election, the President shall call for a special meeting of the Nominating Committee as soon as possible to select another candidate(s).
Section 11. No two officers of the GFWC/Ohio Federation of Women’s Clubs may be
elected from the same club.
Section 12. The officers and the Assistant Director of
Junior Clubs shall be elected biennially by ballot on the second day of the
Annual Convention. In case there is but one candidate for the office, the
election shall be by voice. A plurality vote shall elect.
Section 13. In
case of a vacancy in the office of President, the First Vice President or
President-Elect shall fill the vacancy.
In case of a vacancy in any other elective office, the Board of
Directors shall choose a member to serve until the next annual meeting
(convention) at which time a special election shall be held to fill the vacancy
to the end of the term. The Board of Directors
shall serve as the Nominating Committee for any special election.
ARTICLE XI
SCHOLARSHIPS
Section 1. Scholarships
A. Scholarships awarded by the
GFWC/Ohio Federation of Women’s Clubs shall be:
1. The GFWC/Ohio Federation of Women's Clubs Clubwoman
Scholarship. This scholarship shall be available to members of per capita clubs
who need additional education or training as a means of providing or helping to
provide for themselves and/or their families and who will attend an accredited
2. The Ethel G. Swanbeck Allied Health
Scholarship. This scholarship shall be awarded to a student entering upon or
already pursuing a course of study in any allied health field.
3. The Elaine Weinman Memorial Scholarship.
This scholarship shall be available to graduating high school seniors who will
attend an accredited
4. The GFWC/ Ohio Federation of Women’s Clubs
Art Scholarship. This scholarship shall be available to graduating high school
seniors who will attend an accredited
5. The Annette Phelps Lincoln Scholarship.
This scholarship shall be available to graduating high school seniors who will
pursue a career in the teaching or library profession at an accredited
B. No
student may be awarded more than one GFWC/Ohio Federation of Women’s Clubs scholarship.
Section 2. Scholarship Trustees
A. ANNETTE PHELPS
1. The Annette Phelps Lincoln Scholarship
shah be administered by a Board of Trustees which shall consist of six
members—five appointed by the OFWC Board of Directors, and the President of the
GFWC/Ohio Federation of Women’s Clubs, who shall serve during her
administration. The appointed Trustees shall serve terms of five years each,
one appointment expiring annually. Vacancies on the APL Board of Trustees shall
be filled by the OFWC Board of Directors from a list of three names submitted
to them by the APL Board of Trustees.
2. The APL Board of Trustees shall determine
the eligibility of the candidates applying for the scholarship. They shall
verify that the candidates are accepted by the school before the scholarship is
presented.
3. The APL Board of Trustees shall elect
officers who shall serve for the term of the administration.
4. The Chairman of the APL Board of Trustees
shall consult with the GFWC/Ohio Federation of Women’s Clubs Treasurer prior to
each convention regarding the amount of money available for scholarships.
5. The number of scholarships awarded
annually shall be determined by the APL Board of Trustees.
6. Copies of all award notification letters
sent by the APL Board of Trustees shall be sent to the GFWC/Ohio Federation of
Women’s Clubs President and the GFWC/Ohio Federation of Women’s Clubs
Treasurer.
B. TRUSTEES FOR ALL OTHER
SCHOLARSHIPS
1. A
single rotating Board of Trustees shall administer all scholarships awarded by
the GFWC/Ohio Federation of Women’s Clubs except the Annette Phelps Lincoln
Scholarship.
2. The Board of
Trustees shall be elected: one (1) from each district. Election of Trustees shall
be held in three districts (in alphabetical order) Central
These elections shall take place at the
Legislation Day meetings. All members of the Board of Trustees may serve a
maximum of two (2) successive four (4) year terms. Their term of office shall begin at the conclusion of the GFWC/Ohio
Federation of Women’s Clubs convention
in the year they are elected.
3. The District Presidents shall
report to the GFWC/Ohio Federation of Women’s Club President the name, address,
electronic mail address, and phone number of newly elected trustees within two
weeks of the elections.
4. The Board of Directors shall appoint an
additional member to serve as Chairman of the Board of Trustees and shall
appoint an alternate chairman from the elected Board of Trustees.
5. The Board of Trustees shall determine the
eligibility of the candidates applying for scholarships. They shall verify that
the candidates are accepted by the school before the scholarship is presented.
6. The Chairman of the Board of Trustees
shall consult with the GFWC/Ohio Federation of Women’s Clubs Treasurer prior to
each convention regarding the amount of money available for scholarships.
7. The number of scholarships awarded
annually shall be determined by the Board of Trustees.
8. Copies
of all award notification letters sent by the Trustees shall be sent to the
GFWC/Ohio Federation of Women’s Clubs President and the GFWC/Ohio Federation of
Women’s Clubs Treasurer.
ARTICLE XII
STANDING COMMITTEES
Section 1.
Standing Committees
a. The Standing Committees shall be Budget and Finance,
Constitution and Bylaws, Long Range Planning, Membership, Legislation &
Public Policy/Resolutions, and Public
Relations/Media/Publications.
b. The President, subject to the approval of the Executive
Committee, shall appoint the members of the Standing Committees. Each committee
shall consist of a Chairman, Vice Chairman, and member/s-at-large as necessary
to carry out the activities of the committee in a fiscally responsible and
timely manner.
c. Budget and Finance. This committee shall be composed of
the Executive Committee. It shall be the duty of this committee to prepare a
yearly budget and submit it with recommendations to the Board of Directors at
its summer meeting.
d. Constitution and Bylaws. This committee shall meet and submit its
report to the Board of Directors for approval at its winter meeting and to the
delegate body at the Annual Convention.
e.